Inclement Weather

The OCAD University campus will remain open and in full operation during regular hours, weather permitting. Poor weather conditions may sometimes make it difficult for employees and students to travel to work/school, but they are expected to make arrangements which will enable them to arrive as soon as possible. However, under severe weather conditions, a decision may be made to restrict operations or to close the university altogether.

The decision to close the university, or to curtail certain activities, will not be made lightly. Some services and facilities may be closed only under the most extreme circumstances, and others must be maintained regardless of the weather. Only when the situation is extreme will the President, or designate, make a decision to close the university.

Closure prior to start of work day

If possible, the President, or designate, will make the decision by 6:15 a.m., to cancel or curtail classes and/or administrative services, and will communicate this decision to the Director, Safety & Security Services.

The Director, Safety & Security Services will make immediate arrangements for security of the campus, and will also arrange for communications concerning the status of class schedules and administrative services.

During inclement weather, OCAD U students, faculty and staff are responsible for informing themselves about possible closure of the university, or curtailment of activities.

To check the status of OCAD U operations:

Employees

In the event of a complete closure due to inclement weather, employees will be granted time off without loss of pay. However, if no announcement has been made on the above listed communications channels, faculty and staff are expected to make best efforts to report for regularly scheduled duties. Should they be unable to do so, they are expected to contact their immediate supervisor as soon as possible to advise of their anticipated absence or delay. In such cases, employees will normally be provided the opportunity to select from the choices listed below to cover missed time:

  • using annual vacation or personal business leave days (if absence is a minimum of one half day or a whole day);
  • making up the time;
  • using lieu time (when applicable); or,
  • taking leave without pay.

Students

In the event of a complete closure, classes will not be held and any assignment deadlines occurring on that day will be extended to the following academic day at the same time.

Closure after work day has commenced

In the event that the President, or designate, chooses to close the university once the working day has already begun, an internal announcement will be made via email to all students, staff and faculty, in addition to posted at the above channels.  Staff and faculty are expected to inform anyone external to the university who is expected to attend campus events that day about the closure.

As above, the Director, Safety & Security Services will make immediate arrangements for security of the campus, and will arrange for communications concerning the status of class schedules and administrative services.

During inclement weather, employees who are scheduled to arrive for work during the afternoon and evening, and students who are scheduled to arrive for afternoon or evening classes, are expected to inform themselves about possible closure of the university, or curtailment of activities, as outlined above.