OCAD University has a number of disparate information systems currently in use, many of which are not integrated with one another and that require significant manual processing hours and reliance on other shadow systems. In 2011, the Information & Communication Technology Governance Committee (ICTG), with the approval of OCAD University Cabinet, initiated the ERP implementation project. A project Steering Committee comprised of senior leaders representing key stakeholder areas was assembled to provide direction and oversight to the project, and named the undertaking Project Chroma.
In early 2012 the university entered a period of business process analysis and requirements gathering and in February 2013 released a request for proposals for an integrated ERP solution. In September 2013, following a rigorous solution selection process, the Executive Committee, on behalf of the Board of Governors, executed a contract with Ellucian Inc. to license and implement its Colleague ERP solution.
In implementing an integrated ERP system, OCAD U will realize the following benefits:
- Improved student experience and satisfaction through increased self-service functionality and more robust tools to plan and track academic success;
- Improved overall institutional efficiency and cost via the automation of many current manual processes that cannot be automated by the current systems due to functional system limitations;
- Redirection of faculty and staff time to more value-added activities; and,
- Significantly improved data reporting and analytics capability from the perspective of timeliness and quality