How to create accessible documents in Word
The following text guidelines can be implemented once the accessibility structuring features on the ADOD site have been applied.
- Use font sizes between 12 and 18 points for body text.
- Use fonts of normal weight, rather than bold or light fonts. If using bold fonts for emphasis, do so sparingly.
- Avoid text set in all caps, italic, or underlined.
- Use standard fonts. Sans serif fonts (e.g. Arial or Verdana) may be easier to read than serif fonts (e.g. Times New Roman).
- Use normal or expanded character spacing, rather than condensed spacing.
- Avoid animated or scrolling text.
- Ensure there is sufficient contrast between text and background (testing tools are available online).
- Avoid using coloured text alone. Combine colour with another typographic feature such as bold text or quotation marks.
- Avoid using images of text, opting for text itself.
Use of Text
- Write clearly using plain language.
- Avoid jargon and specialized terminology.
- Spell out abbreviations and acronyms in full when using them for the first time.
- Keep the design simple and uncluttered, using lots of white space.
- Avoid too many different colours, fonts and images.
- Ensure consistency of style (e.g. headings, footers) if repeated within a document or a set of documents.