How to Apply FAQs

Below is a list of commonly asked questions about applying for jobs at OCAD University (OCAD U). For step-by-step documentation, please visit Using the Online Application System (PDF).

How do I apply for a position at OCAD U?
Does my resume have to be in a specific format ?
The job posting asks applicants to submit a cover letter and resume.  I have writing samples I’d like to attach as well.  Will these be considered?
I’m applying to more than one opportunity, should I delete the files I’ve uploaded for previous jobs?
How will I know you received my application?
What types of employment opportunities are available at OCAD U?
Is applying online the only method I can use?
Who will have access to the information I provide in my profile?
How is my information stored?
I’ve submitted an application for a job; will I automatically be considered for other similar roles?
How often are jobs posted?
When can I expect to hear back about my application?
Why am I being asked to complete a Voluntary Information - Applicant Questionnaire after submitting my application?
Can I update my responses to the Voluntary Information - Applicant Questionnaire at any time?
What are the definitions used within the Voluntary Information - Applicant Questionnaire?
Who will have access to the responses in the Voluntary Information – Applicant Questionnaire?

How do I apply for a position at OCAD U?

To apply for a job at OCAD U, visit Current Employment Opportunities.

We post and collect jobs using our online application system (Taleo). For detailed instructions on using the online application system, visit Using the Online Application System (PDF).

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Does my  resume have to be in a specific format ?

Your resume and other files should be provided in PDF (preferred) or Word files. Links to digital portfolios should be included in the Digital Portfolio field of the application.

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The job posting asks applicants to submit a cover letter and resume. I have writing samples I'd like to attach as well. Will these be considered?

Only materials requested as part of the job posting will be reviewed and considered by Hiring Managers or Search Committees. Please follow the application instructions on the job posting and only submit materials requested.

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I’m applying to more than one opportunity, should I delete the files I’ve uploaded for previous jobs?

Please do not delete files for jobs to which you’ve applied and for which you’d still like to be considered. Be sure to follow the file naming convention outlined in the application instructions and combine files to be submitted where possible.

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How will I know you received my application?

Once you’ve successfully completed an application online by clicking on the submit button, you will receive an automated email response to the email address you provided when you created your profile. Please be sure to add donotreply@invalidemail.com to your safe senders list so that it is not filtered by your email service.

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What types of employment opportunities are available at OCAD U?

We have a number of job categories at OCAD U that are defined as follows:

  • Administration and Academic Support: Administrative Staff, Management, Professional Librarians, Technicians, Academic Counsellors, Post-doctoral Fellows, Teaching & Research Assistants, Class Assistants
  • Executive and Academic Administration: Executives. Deans, Associate Deans, Chairs, Graduate Studies Directors
  • Faculty and Non-Credit Instructors: Tenure/Tenure-Track, Continuing, Contractually-Limited Term Appointment (CLTA), Teaching-Intensive Stream (TIS), Sessional, Non-Credit Instructor (Continuing Studies)
  • Internal - OPSEU Local 576: Available to permanent OPSEU Local 576, Unit 1 employees of OCAD U only

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Is applying online the only method I can use?

We collect applications for all jobs through our online application system. If you do not have internet access at home, you may access the web at a public library or internet cafe. If you need help submitting your application online, you may access Using the Online Application System (PDF) or you can email us at hr@ocadu.ca.

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Who will have access to the information I provide in my profile?

Those involved in the hiring process at OCAD University will have access to your online profile and any attachments you submit to our online application system. A statement explaining how your information will be collected and used is found when you register your profile online.

Once you submit your application, you are asked to complete a voluntary applicant questionnaire to help inform our practices related to employment equity and to support recruitments that are part of special hiring programs. This information is collected through HR and, should you become employed at OCAD U, will not be included in your employment file.

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How is my information stored?

OCAD U respects your privacy and is committed to keeping confidential, all personal information that you transmit to this site to complete an employment application. Your data will be collected and used in accordance with the Freedom of Information and Protection of Privacy Act (FIPPA) for the purpose of assessing your candidacy for a specific position at OCAD U, or for notifying you of job postings based on alerts you set up. You may update your personal information in the system at any time by logging back into your profile. Information you provide as part of your application is stored on servers that are owned and managed by Oracle, Inc. and located within Canada.

Under OCAD U's employment equity program, self-identification data will be stored within your confidential application and form part part of the Human Resources recruitment file. Self-identification data will be disclosed only as necessary to those involved in the selection process as part of the University's special program under the Ontario Human Rights Code. Any data that is collected may be used in aggregate form for reporting purposes. For those hired, no self-identification information will be stored in the individual's employment file. While encouraged, self-identification is not mandatory.

In completing your application, you authorize OCAD U to collect, process and maintain your data as part of the recruitment process.

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I’ve submitted an application for a job; will I automatically be considered for other similar roles?

You’ll need to apply to each specific opportunity for which you’d like to be considered. If you wish to be notified of opportunities that match your job search preferences, you may create a job alert when creating or updating your online profile.

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How often are jobs posted?

Jobs are posted regularly. You can visit our current opportunities page to see those available and you can also create a job alert within your online profile.

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When can I expect to hear back about my application?

Every recruitment is different and as such, selection process timelines vary for each opportunity. We will contact those candidates selected for an interview.

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Why am I being asked to complete a Voluntary Information - Applicant Questionnaire after submitting my application?

OCAD U recognizes the profound and essential value that diversity brings to the creation, reception and circulation of creative practices and discourse. We invite applicants to complete a voluntary questionnaire to inform our practices in relation to employment equity and for hiring under special programs as highlighted in specific job postings.

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Can I update my responses to the Voluntary Information - Applicant Questionnaire?

You may log into your profile at any time to update your response to the questionnaire. Please note that by changing your response to the voluntary question, your response will change for all job postings to which you have applied.

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What are the definitions used within the Voluntary Information - Applicant Questionnaire?

OCAD U’s Voluntary Information – Applicant Questionnaire collects self-identification data from applicants on the four designated groups in Canada, including Indigenous Peoples, racialized persons, women and persons with disabilities. Applicants are encouraged to review the definitions below for more information.

Indigenous Peoples: Individuals who self-identify as Indigenous Peoples of North America or Peoples of Turtle Island, including those who identify as First Nations (status, non-status, treaty or non-treaty), Métis, Inuit, or Alaskan Native, Native American, and Native Hawaiian Peoples.

As defined by the United Nations Special Rapporteur to the Sub-Commission on Prevention of Discrimination and Protection of Minorities, OCAD U recognizes that “Indigenous communities, peoples and nations are those which, having a historical continuity with pre-invasion and pre-colonial societies that developed on their territories, consider themselves distinct from other sectors of the societies now prevailing in those territories, or parts of them. They form at present non-dominant sectors of society and are determined to preserve, develop and transmit to future generations their ancestral territories, and their ethnic identity, as the basis of their continued existence as peoples, in accordance with their own cultural patterns, social institutions and legal systems.”

Racialized Persons: Individuals (other than Indigenous Peoples, defined above) who self-identify as non-Caucasian in race or non-white in colour, regardless of place of birth or citizenship.

Women: Individuals who self-identify as women.

Persons with Disabilities: Individuals who have a long term or chronic physical, mental, emotional/psychiatric or learning disability, which may result in a person experiencing disadvantage or barriers concerning any or all aspects of employment.

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Who will have access to the responses in the Voluntary Information - Applicant Questionnaire?

This information is collected through HR and, should you become employed at OCAD U, will not be included in your employment file. Where the data is being used to inform hiring under special programs as highlighted in specific job postings, the Hiring Committee will be notified of your eligibility for the special program but will not be provided with your specific questionnaire response(s).

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Helpful Contacts

Contact Information

Phone: 416-977-6000 ext. 298

For general Human Resources inquiries, email: hr@ocadu.ca

For general HRIS-Payroll inquiries, email: hris-payroll@ocadu.ca

Hours

Monday to Friday
9 a.m. to 5 p.m

Office Location

230 Richmond St. W., Level 7

HR office location map

Mailing Address

OCAD University
Attention: Human Resources
100 McCaul St.
Toronto, ON M5T 1W1