Course Outline Policies

It is important that you are familiar with OCAD University policies and procedures, as they reflect the rights and responsibilities of students, faculty and staff.  Policies and procedures are subject to change and are not tied to a specific academic year, unless otherwise noted.  In addition to policies described, you can link to review each of OCAD U’s Academic Policies and the Undergraduate Academic Regulations and Procedures.

Academic Standing (Undergraduate): A 60% grade point average is required to maintain a good academic standing.  Policy details vary according to your year of admission: 2013 or earlier or 2014 or later.

Academic Consideration for Religious Observance: If you foresee a conflict between a religious observance and any scheduled class assignments, notify your instructor in writing using the Request for Accommodation form within 10 business days of the first class. In the case of conflict with final examinations and critiques, you must submit a Request for Deferred Examinations/Critiques form to the Office of the Registrar within 10 business days of publication of the Final Examination/Critique schedule.

Academic Misconduct: All allegations of academic misconduct will be reported and investigated. Some common examples of academic misconduct include plagiarism (i.e. deliberately misrepresenting someone else’s words, ideas or original visual concepts as your own in written or visual work), cheating during an examination or test, unauthorized collaboration, or resubmitting for evaluation any previously submitted work without prior permission. Learn about avoiding academic misconduct and plagiarism.

Attendance: Three or more unexcused absences in any course may result in a failure of that course.

Examinations: How and when you may request a deferred examination.

Non-Academic Misconduct: Bullying, harassment, assault, threats, extortion, drugs trafficking, and other forms of misconduct by students are not tolerated.

Respectful Work and Learning Environment: The university promotes principles of equity and does not tolerate discrimination, harassment and/or bullying by faculty, staff or students. Contact the Office of Diversity, Equity & Sustainability Initiatives for confidential advice, information and support.

Undergraduate Grading and Graduate Grading:  Includes the allocation of marks in a course, late work, mid-term standing, class participation, changes to the course grading structure, incomplete grades, and the calculation of your grade point average

Student resources

As a student, you have access to the following resources:

Academic Advising (Undergraduate) Our Centre can help you to effectively navigate course selection and program planning, degree requirements, policies and educational opportunities, and to be successful in your studies by providing answers, advice, support and informed referrals to on-campus partners and external resources where appropriate. You may be directed to consult with your program area Chair for specialized advising. We can also be a first point of contact if you have a question or concern and are not sure where to go or who to ask. 

Campus Life We ensure that you have access to social, learning and development opportunities outside the classroom. Our orientation, transition, mentoring, volunteering, student-run groups, and fitness and well-being initiatives encourage enhanced personal growth, connection, engagement, leadership, self-confidence, interpersonal and team-building skills.

Campus Security We provide security, visual patrolling, medical response, conflict resolution, non-violent crisis intervention, and crime prevention, as well as assistance and information to the OCAD U community. We also offer programs such as Walk Safe, Guardly, Loss Prevention, and Emergency Response.

Centre for Emerging Artists & Designers (CEAD) We support the career advancement of students and recent alumni through a wide range of academic and co-curricular services, including facilitated learning experiences, a variety of skill-building resources and meaningful experiential learning placement opportunities.

Centre for Students with Disabilities (CSD) We are committed to the principles of respect, inclusion and equity for all persons with disabilities, in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act and provide academic accommodations and support services for students with disabilities. If you require disability-related services you are encouraged to register with us as early as possible in the academic term to ensure the timely provision and communication of your academic accommodations. You are also encouraged to discuss your academic accommodations with your instructors and teaching assistant(s).

Fabrication Shops & Studios We seek to provide safe and accessible studio environments for students to complete their course requirements. Studio hours and requirements vary; please visit the shops and studios webpage for relevant policies, hours of operation, and extended access hours.

Financial Aid & Awards Our staff can advise you with respect to your financial situation, provide referrals to the appropriate financial assistance programs, and assist you with securing the resources required to meet your post-secondary education costs.

Finance Office Our office can answer your questions about your tuition and ancillary fees, when and how to pay, refunds, the online Fees Account, and student payroll and tax forms (T2202A, T4 or T4A).  Visit us to pay fines, add to your print accounts and purchase OCAD U tickets for the shops and studios.

Health & Wellness Centre Our clinical team of medical, administrative and mental health professionals provides health and counselling services. Our goal is to provide accessible and student-centered services to support your overall health and well-being, allowing you to enjoy a successful and fulfilling post-secondary experience. Although booked appointments are encouraged, walk-in appointments are available.

International Student Services International students, exchange students and students who wants to make meaningful global connections can visit our office for support, information and referrals pertaining to: immigration matters, on- and off-campus employment for international students, emergency bursary funds for international students, the University Health Insurance Plan (UHIP), adjusting to life in Canada and student exchange and study abroad opportunities.

IT Services We support administrative and academic computing, including e-mail, printing, wired and wireless network access and security, the Laptop Program, office phones, digital capture and output, Canvas, and other information systems. Visit Knowledgebase to open a support request.

Office of Diversity, Equity & Sustainability Initiatives (ODESI) We advance equity, accessibility and sustainability at OCAD U. Contact us for confidential human rights advice, information and support.

Office of the Registrar Visit our office for information and forms related to academic records, course registration, appeals and petitions, as well as graduation and convocation.

Student Union (OCADSU) We represent the student body and advocate for OCAD U students in discussions with administration and faculty, other universities and colleges, all levels of government and the Canadian Federation of Students.

Writing & Learning Centre (WLC)  As OCAD U’s academic support centre for writing, critical thinking, critical reading, studio learning and study skills, we provide drop-in services, one-on-one tutoring appointments, study groups, tutoring for Thesis year, English language services, tutoring offered at the Indigenous Visual Culture program office, studio visits, critique skills-building and academic integrity workshops. 

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