Information for Health Care Practitioners

Medical Documentation

In order to register with Student Accessibility Services (SAS), students must submit supporting Medical Documentation from a Regulated Health Care Professional (e.g. Medical Doctor, Medical Specialist, registered Psychologist).

The medical documentation provided should include:

  1. confirmation that the student has a disability or medical condition;
  2. the functional impact/limitation or needs associated with the disability or medical condition; and
  3. recommendations of the type of accommodation(s) that may be needed to allow the student to fulfill the essential duties or requirements of their course/program of study.

The Student Accessibility Services Medical Documentation form can be downloaded here – SAS Medical Documentation form.

Documentation Guidelines

Students with Learning Disabilities and/or ADHD are asked to provide SAS with their Psychoeducational Assessment.

Students with Autism Spectrum Disorder may have a Psychoeducational Assessment and/or other medical documentation that can be provided to SAS. Students can also have their health care professional provide us with information by completing the Student Accessibility Services Medical Documentation form.

Students with physical, sensory, medical and mental health disabilities can have their health care professional provide us with information about the functional limitations and recommendations/supports by completing the Student Accessibility Services Medical Documentation Form.

Student can provide their Individualized Education Plans (IEPs) as additional supporting documentation.

As per the Ontario Human Rights Code, students are not required to disclose their disability diagnosis to register with SAS or to receive academic accommodations and supports. There may be instances when a disability diagnosis is required, for example when the academic accommodation needs are complex. Students have the option of disclosing their disability diagnosis to SAS. There will be instances when the Type of Disability is required to establish eligibility for specific disability‐related supports/funding under the Ontario Student Assistance Program (OSAP).

Types of Academic Accommodations

Potential academic accommodations include (not an exhaustive list):

  • alternative exam location (e.g. a quiet space or private room)
  • additional time to complete quizzes/tests/exams
  • flexible deadlines (extensions) for assignments negotiated in advance, when possible
  • additional clarification from Course Instructor and/or TA
  • alternate format of course materials
  • note‐taking support
  • access to ASL Interpreters
  • audio recording lectures.

Supports that are available through Student Accessibility Services

Potential supports available through SAS include (not an exhaustive list):

  • access to an Assistive Technologist
  • access to a Learning Strategist
  • disability counselling support
  • learning skills workshops
  • social support through various activities coordinated by SAS
  • summer transition program for new students coming to OCAD University.

If you have any questions regarding the documentation requirements, please contact Student Accessibility Services via email at SAS@ocadu.ca or by calling us at 416‐977‐6000 Extension 339.