Information for Course Instructors and TAs

Academic Accommodations Letters

Students registered with Student Accessibility Services (SAS) will meet with an Accessibility Advisor for an Intake appointment. During this appointment, the Accessibility Advisor will use a thorough needs assessment to determine the student’s academic accommodations.

Academic accommodations are designed to respond to each student’s needs and are based on a number of factors including:

  • the functional impact of the student’s disability(ies)
  • the program’s essential requirements and learning objectives
  • the program’s format (e.g. online, in‐class, fieldwork),
  • the recommendations in the student’s psychoeducational and/or medical documentation, and
  • their past learning experiences.

Once an academic accommodation plan has been created, students have the option to provide their Academic Accommodation Letters by the following methods to their Course Instructors and TAs:

  • the primary advisor at SAS can send the Academic Accommodations Letter via email to the student’s Course Instructors and TAs
  • the student can request hard copies of their Academic Accommodation Letters and provide them directly to their Course Instructors and TAs.

Types of academic accommodations

Potential academic accommodations include (not an exhaustive list):

  • alternative exam location (e.g. a quiet space or private room)
  • additional time to complete quizzes/tests/exams
  • flexible deadlines (extensions) for assignments negotiated in advance, when possible
  • alternate format of course materials (e.g. text‐to‐speech, closed captioning)
  • additional clarification from Course Instructor and/or TA
  • one‐on‐one critiques
  • note‐taking support
  • access to ASL Interpreters
  • audio recording lectures
  • audio recording feedback during critiques.

Supports that are available through Student Accessibility Services

Potential supports available through SAS include (not an exhaustive list):

  • access to an Assistive Technologist
  • access to a Learning Strategist
  • disability counselling support
  • learning skills workshops
  • social support through various activities coordinated by SAS
  • summer transition program for new students coming to OCAD University.
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