Documentation Guidelines and SAS Medical Documentation form
In order to register with Student Accessibility Services (SAS), students must submit supporting Medical Documentation from a Regulated Health Care Professional (e.g. Medical Doctor, Medical Specialist, registered Psychologist).
The medical documentation provided should include:
- confirmation that the student has a disability or medical condition;
- the functional impact/limitation or needs associated with the disability or medical condition; and
- recommendations of the type of accommodation(s) that may be needed to allow the student to fulfill the essential duties or requirements of their course/program of study.
Students with Learning Disabilities and/or ADHD are asked to provide SAS with their Psychoeducational Assessment.
Students with Autism Spectrum Disorder may have a Psychoeducational Assessment and/or other medical documentation that can be provided to SAS. Students can also have their health care professional provide us with information by completing the SAS Medical Documentation form.
Students with physical, sensory, medical and mental health disabilities can have their health care professional provide us with information about the functional limitations and recommendations/supports by completing the SAS Medical Documentation Form.
Student can provide their Individualized Education Plans (IEPs) as additional supporting documentation.
The Student Accessibility Services Medical Documentation form can be downloaded here – SAS Medical Documentation Form.
As per the Ontario Human Rights Code, students are not required to disclose their disability diagnosis to register with SAS or to receive academic accommodations and supports. There may be instances when a disability diagnosis is required, for example when the academic accommodation needs are complex. Students have the option of disclosing their disability diagnosis to Student Accessibility Services. There will be instances when the Type of Disability is required to establish eligibility for specific disability‐related supports/funding under the Ontario Student Assistance Program (OSAP).
All disability information shared with SAS is confidential and will not be released without the written consent of the student. Your status with SAS will not be identified on your official university record, test results, academic transcripts or graduation documentation.
If you feel you may have a disability that is impacting your academic performance but have never been formally assessed or diagnosed, please contact SAS to schedule an Intake appointment. The Accessibility Advisor will discuss external referral options for a medical and/or psychoeducational assessment through a regulated health care practitioner. You may be eligible for interim academic accommodations pending the external medical/psychoeducational assessment and receipt of appropriate documentation confirming the presence of a disability(ies).
If you feel your academic performance was affected by your disability and you did not have accommodations in place, you may petition for academic consideration through the Office of the Registrar. Petitions are considered on a case‐by‐case basis and may include requests such as extensions beyond the end of the semester or late withdrawal from a course.
If you have any questions regarding the documentation requirements, please contact Student Accessibility Services via email at SAS@ocadu.ca or by calling us at 416‐977‐6000 Extension 339.