A Typical Timeline

This is a suggested timeline to help you structure your Placement Experience, keep track of your activities, and schedule time with your faculty supervisor and Placement employer. Establishing this structure should help you develop time management as a professional skill.

Week 1 – 3: Getting Started

Student and Faculty Supervisor

  • Set up an initial coaching session to establish a ‘curriculum’ tailored to the student and their Placement
  • Jointly determine learning outcomes and assignments by outlining key areas for self-reflection, deliverables for reflection and critical feedback
  • Establish the schedule and format for check-ins (i.e. bi-weekly meetings, in-person or by email)

Student and Placement Employer

  • On-boarding, training and completion of the Student Agreement orientation to HR policy, occupational health and safety, discuss intellectual property or confidentiality arrangements, and code of conduct
  • Discuss expectations of both Placement employer and student
  • Establish the student’s role, tasks/projects, areas for creative exploration and professional development, and how these relate to learning goals
  • Establish the working schedule and tools for time management, discuss communication styles and formats (phone call or email or in-person check-ins)
Week 4 – 9: Observe, Experience, Contribute, Reflect

Student and Faculty Supervisor

  • Check-in throughout the placement duration, according to the agreed upon schedule
  • Student reports and reflects on placement experience – please see Suggested Activities for ideas on how to reflect on the experience
  • Faculty supervisor provides academic mentorship on student’s self-reflection deliverables in relation to established learning outcomes and academic studies, this might include academic support such as readings, references, methodologies, technical skills development
  • Faculty supervisor supports and advises on student’s learning outcomes as they evolve with the placement experience – discuss and explore new areas of inquiry and reflection as the placement develops
  • Address questions and challenges throughout placement, and adjust and shift the focus as necessary

Student and Placement Employer

  • Check-in throughout the placement duration, according to the agreed upon schedule
  • Student engages in Placement projects / activities / tasks and builds on knowledge, connecting the experience with their academic and personal learning goals and creative professional development
  • Placement employer supervises student, discussing and exploring new areas of inquiry and reflection as the placement develops
Week 10 – 12: Wrapping up
  • Student completes placement hours and submits self-reflective final presentation/assignment for academic evaluation and grading 
  • Placement employer and student have a feedback and wrap up conversation, “exit interview”, reflecting on the placement experience 
  • Faculty supervisor and student have a feedback and wrap up conversation;
  • Faculty supervisor assesses student’s reflection assignments and assigns grade for academic credit