Letter of permission

For more information, contact: regservices@ocadu.ca.

Students may apply for permission to take a course at an approved post-secondary institution for credit at OCAD University. Such courses must be relevant to a student’s major program of study and the OCAD U curriculum, but not offered at OCAD U. No more than one course taught in a language other than English or French may be approved for transfer. To earn transfer credit, courses must be completed with minimum grades of 65%.

Students initiate an application for Letter of Permission through the Office of the Registrar.

Requests, including the non-refundable application fee of $50, must be submitted by the published deadline (see below). The same requirements, limits and criteria established for determining transfer of credit apply to courses completed on Letter of Permission.

Deadline dates of application:

2020 spring/summer term: Wednesday, April 1, 2020
2020 fall term: Friday, July 17, 2020
2021 winter term: Friday, November 6, 2020

Submit completed applications to the Office of the Registrar, 230 Richmond Street West, Level 5.

Assessment process

Applications for Letter of Permission are assessed as follows:

Studio courses are reviewed by the Associate Dean of the Faculty in which the student is registered, in consultation with the Registrar.

Liberal Studies courses are reviewed by the Associate Dean, Faculty of Liberal Studies, in consultation with the Registrar.

Permission may be granted where a student can demonstrate the relevance of a course to her/his major program of study at OCAD U.

Documentation required

Prior to registration in a course with a Letter of Permission, a student must complete and submit a Request for Letter of Permission to the Office of the Registrar before the applicable deadline.

The application must include:

1) Proof of payment - $50 per course (non-refundable). Payment must be made at the Finance Office:

Finance and Cashier’s Office
230 Richmond Street West, Level 7

The cashier will provide proof of payment by recording the payment on the Letter of Permission form.

2) A letter providing reasons for requesting a Letter of Permission. The letter should explain the relevance of the course to the student’s major program of study and OCAD U curriculum.

3) A course description from the host institution's course calendar for the year in which the course will be taken.

4) A course syllabus/outline detailing weekly course content, form of evaluation (e.g. tests/essays) and mark breakdown.

Processing time

Processing of applications will take four to six weeks. If the request is approved, a formal Letter of Permission will be issued. This Letter must be submitted to the host institution at the time of registration.

Student responsibilities

The Letter of Permission does not admit an OCAD U student to the host institution. It is the student’s responsibility to formally apply to the host institution and to ensure that she/he is properly registered in the course. Students must comply with the policies and procedures for admission to, and registration at, the host institution. Course substitution and/or course change is not permitted.

All fees incurred must be paid by the student in accordance with the regulations at the host institution.

The student is responsible for ensuring that an official transcript from the host institution is sent directly to the Office of the Registrar immediately upon completion of the course. Credit will not be awarded until the official transcript confirming successful completion of the course with a grade of 65% or better has been received. Non-receipt of an official transcript will result in a fail grade being recorded on the student’s academic record.