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#  Official Policies 

 

 



 

 Explore 

- [OCAD University Freedom of Expression Statement and Policies](/about-ocad-u/our-story/policies/ocad-university-freedom-expression-statement-and-policies)
- [Statement on the Use of Generative Artificial Intelligence](/about-ocad-u/our-story/policies/statement-use-generative-artificial-intelligence)
 
  

 

 

 

 

 

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 Please note: Policies numbers are in the process of being changed. Policy numbers found in titles and referenced throughout documents may not be accurate.



 

 

 

 

  

 

 

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 Category  - Any - Academic &amp; Administration Academic &amp; Students Campus Services &amp; Security Diversity &amp; Equity Finance Freedom of Expression Health &amp; Safety IT Services Marketing &amp; Communications People and Culture Research School of Graduate Studies Student Affairs Sustainability Undergraduate  



 

1.1



Academic Misconduct Policy 

- Academic &amp; Students
- School of Graduate Studies
- Undergraduate





[Download PDF](/media/7596/download)



1.2



Student Academic Appeals Policy

- Academic &amp; Students
- School of Graduate Studies
- Undergraduate





[Download PDF](/media/4562/download)



1.3



Student Petitions

- Academic &amp; Students
- School of Graduate Studies
- Undergraduate





[Download PDF](/media/4563/download)



1.4



Academic Accommodations for Religious Observances

- Academic &amp; Students
- School of Graduate Studies
- Undergraduate





[Download PDF](/media/4928/download)



1.5



Academic Accommodations for Students with Disabilities

- Academic &amp; Students
- School of Graduate Studies
- Undergraduate





[Download PDF](/media/6145/download)



1.6



Experiential Learning Placement Program Policy

- Academic &amp; Students
- School of Graduate Studies
- Undergraduate





[Download PDF](/media/8630/download)



1.7



Auditing Courses

- Academic &amp; Students
- School of Graduate Studies
- Undergraduate





[Download PDF](/media/4597/download)



1.8



Graduation Approval Process and Convocation

- Academic &amp; Students
- School of Graduate Studies
- Undergraduate





[Download PDF](/media/7652/download)



1.9



Posthumous Degrees

- Academic &amp; Students
- School of Graduate Studies
- Undergraduate





[Download PDF](/media/4599/download)



1.10



Special Students

- Academic &amp; Students
- School of Graduate Studies
- Undergraduate





[Download PDF](/media/4600/download)



2.1



Articulation Agreements and Transfer Pathways, Undergraduate

- Academic &amp; Students
- Undergraduate





[Download PDF](/media/4615/download)



2.2



Repeat Courses, Undergraduate

- Academic &amp; Students
- Undergraduate





[Download PDF](/media/4616/download)



2.3



Second Credential

- Academic &amp; Students
- Undergraduate





[Download PDF](/media/4617/download)



2.4



Academic Standing, Undergraduate

- Academic &amp; Students
- Undergraduate





[Download PDF](/media/4618/download)



2.5



Graduation Requirements, Undergraduate (admitted 2014/15 or later, graduating May 2023 or later)

- Academic &amp; Students
- Undergraduate





[Download PDF](/media/4619/download)



2.6



Prior Learning Assessment, Undergraduate

- Academic &amp; Students
- Undergraduate





[Download PDF](/media/4621/download)



2.7



Dean's Honour List (Undergraduate)

- Academic &amp; Students
- Undergraduate





[Download PDF](/media/4622/download)



2.8



Graduation with Distinction (Undergraduate)

- Academic &amp; Students
- Undergraduate





[Download PDF](/media/4624/download)



2.8a



Graduation with Distinction (Undergraduate) - graduating before May 2023

- Academic &amp; Students
- Undergraduate





[Download PDF](/media/4625/download)



2.9



Independent Study, Undergraduate

- Academic &amp; Students
- Undergraduate





[Download PDF](/media/4626/download)



2.10



Postgraduate Certificate Programs

- Academic &amp; Students
- Undergraduate





[Download PDF](/media/4627/download)



2.11



Examinations (Undergraduate)

- Academic &amp; Students
- Undergraduate





[Download PDF](/media/4628/download)



2.12



Letter of Permission (Undergraduate)

- Academic &amp; Students
- Undergraduate





[Download PDF](/media/4629/download)



2.13



Grading, Undergraduate

- Academic &amp; Students
- Undergraduate





[Download PDF](/media/7653/download)



2.14



Grade Appeals

- Academic &amp; Students
- School of Graduate Studies
- Undergraduate





[Download PDF](/media/8631/download)



2.15



Undergraduate Student Exchange Program

- Academic &amp; Students
- Undergraduate





[Download PDF](/media/7121/download)



2.16



Transfer from Diploma to Degree Program

- Academic &amp; Students
- Undergraduate





[Download PDF](/media/4633/download)



2.17



Residency Requirement, Undergraduate

- Academic &amp; Students
- Undergraduate





[Download PDF](/media/7122/download)



2.18



Enrolment Status, Undergraduate

- Academic &amp; Students
- Undergraduate





[Download PDF](/media/4635/download)



2.19



Reinstatement (Undergraduate)

- Academic &amp; Students
- Undergraduate





[Download PDF](/media/4636/download)



2.20



Graduation with Honours, Associate of the Ontario College of Art &amp; Design Diploma

- Academic &amp; Students
- Undergraduate





[Download PDF](/media/4637/download)



2.21



Admission Requirements, Undergraduate

- Academic &amp; Students
- Undergraduate





[Download PDF](/media/4638/download)



2.22



Minors - Pre 2014/2015 academic year

- Academic &amp; Students
- Undergraduate





[Download PDF](/media/4639/download)



2.22a



Minors - Declared 2014/15 academic year, or later

- Academic &amp; Students
- Undergraduate





[Download PDF](/media/4640/download)



2.23



Degree Completion Program Policy

- Academic &amp; Students
- Undergraduate





[Download PDF](/media/4641/download)



2.24



Graduate Studies Courses 5000 Level

- Academic &amp; Students
- Undergraduate





[Download PDF](/media/4642/download)



2.25



Pan-Canadian Protocol on the Transferability of University Credits

- Academic &amp; Students
- Undergraduate





[Download PDF](/media/4643/download)



2.26



Undergraduate In-Study Scholarships &amp; Awards Policy &amp; Procedures

- Academic &amp; Students
- Undergraduate





[Download PDF](/media/4644/download)



2.27



Pass/Fail Grading Policy (Undergraduate)

- Academic &amp; Students
- Undergraduate





[Download PDF](/media/7654/download)



3.1



Graduate Studies Special Studies

- Academic &amp; Students
- School of Graduate Studies





[Download PDF](/media/4645/download)



3.2



Admission Requirements, Graduate Studies

- Academic &amp; Students
- School of Graduate Studies





[Download PDF](/media/9202/download)



3.4



Grading, Graduate Studies

- Academic &amp; Students
- School of Graduate Studies





[Download PDF](/media/4648/download)



3.5



Graduate Studies Minimum Registration Period and Time Limits

- Academic &amp; Students
- School of Graduate Studies





[Download PDF](/media/4649/download)



3.6



Leave of Absence, Reinstatement and Voluntary Withdrawal, Graduate Studies

- Academic &amp; Students
- School of Graduate Studies





[Download PDF](/media/4650/download)



3.7



Graduate Studies Submission and Examination of Masters Theses

- Academic &amp; Students
- School of Graduate Studies





[Download PDF](/media/4651/download)



3.10



Academic Standing, Graduate Studies

- Academic &amp; Students
- School of Graduate Studies





[Download PDF](/media/5820/download)



3.11



Extended Deadlines for Course Work, Graduate Studies

- Academic &amp; Students
- School of Graduate Studies





[Download PDF](/media/4655/download)



3.12



Graduate Student Registration in Undergraduate Courses

- Academic &amp; Administration
- School of Graduate Studies





[Download PDF](/media/6261/download)



4.1



Policy on Academic Disruption

- Academic &amp; Students
- School of Graduate Studies





[Download PDF](/media/6253/download)



4.2



Graduate Studies Administration

- Academic &amp; Administration





[Download PDF](/media/4657/download)



4.3



Membership in Graduate Studies

- Academic &amp; Administration





[Download PDF](/media/4658/download)



4.4



Graduate Studies Supervision

- Academic &amp; Administration





[Download PDF](/media/4659/download)



4.5



Policy on Emerit Status

- Academic &amp; Administration





[Download PDF](/media/4660/download)



4.6



Institutional Quality Assurance Process Policy

- Academic &amp; Administration





[Download PDF](/media/7646/download)



4.7



Adjunct Professor Policy

- Academic &amp; Administration





[Download PDF](/media/4662/download)



4.8



Undergraduate Degree Requirements Policy

- Academic &amp; Administration





[Download PDF](/media/4663/download)



4.9



Council of Ontario Universities Academic Colleague Selection Policy

- Academic &amp; Administration





[Download PDF](/media/6095/download)



4.10



OCAD U Library Collections Development Policy

- Academic &amp; Administration





[Download PDF](/media/4665/download)



4.11



Library Donation Policy

- Academic &amp; Administration





[Download PDF](/media/7733/download)



4.12



Policy on the Development and Review of Academic Policies

- Academic &amp; Administration





[Download PDF](/media/4949/download)



4.13



Honorary Degree Policy

- Academic &amp; Administration





[Download PDF](/media/8722/download)



5.1



Research Administration

- Academic &amp; Administration
- Research





[Download PDF](/media/4667/download)



5.2



Integrity in Research and Scholarship

- Academic &amp; Administration
- Research
- School of Graduate Studies





[Download PDF](/media/4668/download)



5.3



Ethical Conduct in Research Involving Human Participants

- Academic &amp; Administration
- Research





[Download PDF](/media/4669/download)



5.4



Establishment and Review of Research Organizations

- Academic &amp; Administration
- Research





[Download PDF](/media/4670/download)



5.5



Policy on Commercialization

- Academic &amp; Administration
- Research





[Download PDF](/media/5874/download)



5.6



Student Intellectual Property

- Academic &amp; Administration
- Research





[Download PDF](/media/4671/download)



5.7



Policy on the Management of Canada Research Chairs Allocations

- Academic &amp; Administration
- Research





[Download PDF](/media/6834/download)



5.8



Policy on Visiting Scholars

- Academic &amp; Administration
- Research





[Download PDF](/media/6960/download)



6.1



Non-Academic Misconduct Policy

- Student Affairs





[Download PDF](/media/7906/download)



6.2



Policy on Prevention and Response to Sexual and Gender-based Violence

- Student Affairs





[Download PDF](/media/4673/download)



6.3



Student Group Recognition Policy

- Student Affairs





[Download PDF](/media/6243/download)



6.4



Student Mental Health and Well-Being Policy

- Student Affairs





[Download PDF](/media/6050/download)



7.1



Weapons on Campus

- Campus Services &amp; Security





[Download PDF](/media/4675/download)



7.2



Video Surveillance Camera Usage Policy

- Campus Services &amp; Security





[Download PDF](/media/4676/download)



7.3



Events Beverage Service Policy

- Campus Services &amp; Security





[Download PDF](/media/4677/download)



8.1



Procurement Policy

- Finance





[Download PDF](/media/4678/download)



8.1a



Purchasing Process Guidelines

- Finance





[Download PDF](/media/5997/download)



8.2



Travel, Meal and Hospitality Policy (valid starting Jan. 1, 2025)

- Finance





[Download PDF](/media/5651/download)



8.3



Statement of Investment Policies and Guidelines for OCAD U

- Finance





[Download PDF](/media/9186/download)



8.4



Debt Management Policy 

- Finance





[Download PDF](/media/4863/download)



8.5



Financial Whistle-Blower Policy and Procedures

- Finance





[Download PDF](/media/4708/download)



9.1



Temporary Installation of Student Artwork

- Health &amp; Safety





[Download PDF](/media/6260/download)



9.2



Reporting and Resolving Health Safety Concerns

- Health &amp; Safety





[Download PDF](/media/6245/download)



9.3



Fit for Duty Policy

- Health &amp; Safety





[Download PDF](/media/4711/download)



9.4



Health &amp; Safety Policy

- Health &amp; Safety





[Download PDF](/media/4712/download)



9.5



Critical Injury Procedures

- Health &amp; Safety





[Download PDF](/media/4713/download)



9.6



Fire &amp; Flame Policy

- Health &amp; Safety





[Download PDF](/media/4714/download)



9.7



Work Refusal Procedures

- Health &amp; Safety





[Download PDF](/media/4715/download)



9.8



Scent Sensitivity Procedure

- Health &amp; Safety





[Download PDF](/media/4716/download)



9.9



Response to Violent or Threatening Behaviour Policy

- Health &amp; Safety
- People and Culture





[Download PDF](/media/6246/download)



9.10



Inclement Weather Policy

- Health &amp; Safety





[View Policy](https://ocadu.topdesk.net/tas/public/ssp/content/detail/knowledgeitem?unid=829b7767037c4b6daa10876f066f4d86)





10.1



Accessible Customer Service Policy

- Diversity &amp; Equity





[Download PDF](/media/4718/download)



10.2



Employment Policy on Hiring Relatives

- People and Culture







10.3



Student Monitor Hiring Procedure

- People and Culture





[Download PDF](/media/4720/download)



10.4



Policy on the Appointment and Reappointment of President

- People and Culture





[Download PDF](/media/6389/download)



10.5



Policy on the Appointment &amp; Reappointment of Senior Administrators

- People and Culture





[Download PDF](/media/7470/download)



10.6



Policy on the Appointment &amp; Reappointment of Deans and Associate Deans

- Academic &amp; Administration
- People and Culture





[Download PDF](/media/6061/download)



10.7



Policy on the Appointment and Reappointment of Chairs, Graduate Program Directors and Positions of Equivalent Levels

- Academic &amp; Administration
- People and Culture





[Download PDF](/media/6105/download)



10.8



Job Evaluation Policy

- People and Culture





[Download PDF](/media/4725/download)



10.9



Performance Evaluation Policy for Executives and Academic Managers

- Academic &amp; Administration
- People and Culture





[Download PDF](/media/4726/download)



10.10



Performance Evaluation Policy for Administrative Staff &amp; Managers

- People and Culture





[Download PDF](/media/4727/download)



10.11



Professional Development Policy for Staff &amp; Managers

- People and Culture





[Download PDF](/media/4728/download)



10.12



Accommodation in Employment Policy

- People and Culture





[Download PDF](/media/6835/download)



10.13



Respectful Work &amp; Learning Environment Policy

- Diversity &amp; Equity
- People and Culture





[Download PDF](/media/7605/download)



10.14



Employee Excellence Awards Policy

- People and Culture





[Download PDF](/media/4731/download)



10.15



Recognition of Employee Service Policy

- People and Culture





[Download PDF](/media/4732/download)



10.16



Disconnecting from Work Policy

- People and Culture





[Download PDF](/media/6390/download)



10.17



Pandemic Absence Policy for Faculty

- Academic &amp; Administration
- People and Culture





[Download PDF](/media/4734/download)



10.18



Pandemic Absence Policy for Non-Teaching Employees

- People and Culture





[Download PDF](/media/4735/download)



10.19



Vacation Policy for Managers &amp; Confidential Staff

- People and Culture





[Download PDF](/media/4736/download)



10.20



Policy on Conflict of Interest in Faculty-Instructor Student Relationships

- Diversity &amp; Equity
- People and Culture





[Download PDF](/media/4737/download)



10.21



Employee Sexual Misconduct Policy

- People and Culture





[Download PDF](/media/4738/download)



11.1



Acceptable Use Policy

- IT Services





[Download PDF](/media/4739/download)



11.2



Employee Email Policy

- IT Services





[Download PDF](/media/4740/download)



11.3



Electronic Monitoring Policy

- IT Services





[Download PDF](/media/4741/download)



11.4



Information &amp; Data Classification Policy

- IT Services





[Download PDF](/media/4742/download)



12.1



OCAD University Poster Policy

- Marketing &amp; Communications
- Student Affairs





[Download PDF](/media/4743/download)



13.1



Sustainability Policy

- Diversity &amp; Equity
- Sustainability





[Download PDF](/media/4744/download)



14.1



OCAD University Freedom of Expression Statement and Policies

- Freedom of Expression





[View Policy](/about-ocad-u/our-story/policies/ocad-university-freedom-expression-statement-and-policies)





15.1



Development, Approval and Administration of Non-Academic University Governance and Compliance Policies

- Academic &amp; Administration





[Download PDF](/media/4745/download)



15.2



Gift Acceptance and Naming Policy

- Academic &amp; Administration





[Download PDF](/media/8517/download)