IMPORTANT DATES
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Tuesday, April 10 to Friday, April 20 , 2012
Final examination and critique period for full year (duration 1) and winter semester (duration 3) classes. Student attendance is required. -
Friday, April 20, 2012
End of 2012 winter semester.
COURSE CALENDARS
FORMS
Click on the appropriate link below to access information on various processes/procedures overseen by the Office of the Registrar and various other departments, and the related forms required to carry them out:
- Change of Address
- Change of Grade
- Change of Name
- Change of Major/Program/Registration Status
- Faculty of Art - Program Major Request
- Graduate Studies - Request for Permission to Audit
- Minor Declaration
- Post-Graduate Certificate Program - Application for Admission
- Program Change for First-Year Students at Mid-Year
- Reinstatement
- Request for Course Description
- Request for Diploma/Certificate Replacement/Duplicate
- Request for Challenge Credit
- Request for Permission to Audit
- Request Proof of Enrolment/Graduation
- Request for Transfer of Credit
- Transcript Request
- Transfer from Diploma to Degree
For more Graduate Studies forms - click here
Students are responsible for maintaining their mailing address (valid from September to April) through their online student records. Changes to a permanent address (valid May to August) must be reported as soon as they occur by completing and submitting the Address Change Form below to the Office of the Registrar:
- Change of Address Form (PDF)
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Faculty who wish to record a grade change for students (including any revisions for incompletes) must submit the completed form found below for approval.
- Change of Grade Form (PDF)
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Students who wish to record a name change must present two items to the Office of the Registrar: 1) Valid government issued photo ID, with the exception of the Health Card, as proof and 2) the completed Name Change Form found below:
- Change of Name Form (PDF)
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Change of Major/Program/Registration Status
With the support of the program Chair from a new area of study, undergraduate students may apply to change their major/program. Students entering or currently in fourth year are not normally eligible for a change of major/program. Final approval is subject to an assessment of space and eligibility. Successful applicants must complete all requirements of their new area of study. Application is due by February 3 to take effect the following academic year.
Requests for a change from part-time to full-time status must also be supported by the Chair of the students' area of study. Application is due prior to the start of the semester the change in status is to take effect.
In both cases, the form found below must be completed and submitted to the Office of the Registrar:
Faculty of Art - Program Major Request
All First-Year undergraduate students in the Faculty of Art are required to submit a completed Program Major Request Form, found below, to the Office of the Registrar between January 31 and February 12, 2012. Space may be limited and is assigned on a first-come-first-served basis. The be eligible to register for second-year courses, students must complete 3.0 First-Year studio credits and 1.0 First-Year Liberal Arts & Sciences credits (including a writing course with a minimum grade of 60%).
Students who do not submit this form will be restricted from registration for the following academic year.
Students may view their approved major on the 'Academic Standing' page on their online records in early March.
Graduate Studies - Request for Permission to Audit
Graduate students may audit undergraduate courses provided space is available and permission has been granted by the course instructor. The form below must be completed and approved by both the course instructor and the Graduate students' Program Director before being submitted to the Office of the Registrar before the end of the third week of classes.
Current undergraduate students in good academic standing who wish to have a minor recorded on their transcript must declare the minor no earlier than February 1 of their first year of study, and no later than February 1 of the year they apply to graduate. The form found below must be completed and submitted to the Office of the Registrar.
- Minor Declaration Form (PDF)
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Post-Graduate Certificate Program - Application for Admission
All OCAD University alumni are eligible to register for a Post-Graduate Certificate Program. Certificate programs must be completed within five years of admission into the program. The completed application form found below must be submitted at least six weeks before the first day of classes in a given semester to the Office of the Registrar.
Program Change for First-Year Students at Mid-Year
First-Year students may request to change Faculty or program of study at the end of their first semester of study. Students must take the completed form available below to the office of the new area of study by November 1 in order to take effect the Winter semester, or by February 3 to be considered for the next academic year.
All applications are subject to review. Notification of decision will appear on the 'Academic Standing' page of students online records.
Students eligible for reinstatement include those in good academic standing who have been absent from the University for more than two years, and students who have been withdrawn from the University because of poor academic standing and remained absent for the requisite time period.
All student seeking reinstatement must submit the completed form found below, approved by the Dean (or designate) of the students' faculty, as well as a non-refundable application fee. For Summer 2012 admission the deadline is November 4, 2011. For September 2012 admission, the deadline is February 3, 2012. There is no Winter semester admission.
Conditions are as follows:
- Applicants must apply for reinstatement to the program in which they were last registered
- For admission into a new program, applicants in good academic standing must apply through the Ontario University Application Centre
- Applicants who require 10 or more credits to complete their program may be reinstated to degree programs only
- Applicants who were last registered in diploma programs must meet the eligibility requirements for transfer to degree, otherwise their reinstatement will be offered on a conditional basis
- Returning diploma students who require fewer than 10 credits to complete their program may, if eligible, be reinstated to the corresponding degree program, or complete diploma requirements
- Applicants who have completed credits at other recognized/approved post-secondary institutions may apply for Transfer of Credit, which must be awarded at time of admission
Request for Course Description
To request a description of a course offered prior to Summer 2004 (after which all are available online as part of OCAD U's course calendar archives), complete the form found below and submit it with the accompanying non-refundable fee to the Office of the Registrar.
Request for Diploma/Certificate Replacement/Duplicate
To request a replacement or duplicate of a diploma or certificate, first ensure you have no outstanding accounts at the University, and then complete the form found below and submit it along with the related fee to the Office of the Registrar.
The challenge a course for credit allows you to demonstrate that you are proficient in the subject matter of a specific OCAD University course without having to complete the entire course. Students must follow the qualifying instructions found in the form below, and submit the completed form to the Office of the Registrar.
Request for Permission to Audit (Undergraduate)
Undergraduate students may audit courses provided space is available, permission has been granted and the appropriate course fees have been paid. Further details and the process of seeking approval are outlined in the document found below, which must ultimately be submitted to the Office of the Registrar within five business days of the end of the course change period.
Request Proof of Enrolment/Graduation
Should students require proof of the their enrolment or graduation status at OCAD University, they must first ensure they have no outstanding accounts, and then complete and submit the form found below, with the accompanying fee, to the Office of the Registrar.
Request for Transfer of Credit
Students seeking approval for course credit completed at another recognized/approved post-secondary institution to be recognized toward their graduation requirements at OCAD University must submit the completed form found below to the Admissions Office. Transfer of credit requests must also be submitted, as applicable, with the Application for Reinstatement or Transfer from Diploma to Degree.
To request a transcript, students must first ensure they have no outstanding accounts with the university, and should then complete and submit the form found below, with the accompanying fee, to the Office of the Registrar.
Transfer from Diploma to Degree
Should an undergraduate student wish to transfer from a diploma stream to a degree program, the form found below must be completed and submitted, along with the related application fee, to the Office of the Registrar. All applications are subject to review.
Last Modified:1/30/2012 10:43:32 AM
NEED HELP?
51 McCaul Street
M - F 8:30 am to 4:30 pm
Office of The Registrar
115 McCaul Street, Level 2
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regservices@ocadu.ca
Faculty of Liberal Arts & Sciences and School of Interdisciplinary Studies
100 McCaul Street, Level 3
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416-977-6000, Ext. 372 or 249
100 McCaul Street, Level 4
M - F 8:30 am to 4:30 pm
416-977-6000, Ext. 306, 312 or 332
100 McCaul Street, Level 5
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416-977-6000, Ext. 237, 352 or 374
205 Richmond Street West
Room 7520, 5th Floor
M - F 9:00 am to 5:00 pm
416-977-6000, Ext. 423
gradstudies@ocadu.ca