Image Services

The library provides digitization and acquisition services for instructional images.

We source or license images (directly from artists or vendors) upon faculty request for instructional purposes.

Contact: Scott Hillis (Archivist & Records Manager) 416-977-6000 ext. 273 or shillis@ocadu.ca

We digitize images for faculty use when permitted under the Fair Dealing provisions of the Copyright Act.

Contact: Scott Hillis (Archivist & Records Manager) 416-977-6000 ext. 273 or shillis@ocadu.ca

We digitize images from faculty image collections (as long they are the creators and original copyright owners for requested images). We ask that these images be made available to the OCAD University community through the OCAD U Image Library to support university research and instruction in exchange for this service (images will be made available through ARTstor).

Contact: Victoria Sigurdson (Head, Visual Resources & Special Collections), 416-977-6000 ext. 344 or vsigurdson@ocadu.ca

As of September 2014, all image requests are served via http://artstor.org (and are available only to registered OCAD U students, staff and faculty). Please note that we no longer provide physical copes of image requests on CD/DVD.

For information on creating an ARTstor account visit:

http://help.artstor.org/wiki/index.php/Access_and_Register


Turnaround time

We require up to 2 weeks (for up to 50 images). Turnaround times ultimately depend on the method of procurement and overall volume of requests. For larger volume requests, we process images in batches according to class presentation dates to facilitate efficient access. We can provide specific information on turnaround time upon receipt of the request.


Service scope

With the volume of image requests and available resources at this time, the imaging service is only available to current OCAD U faculty for instructional purposes only (these services do not include processing images for publication at this time).

Image services will not process the following types of source materials:

  • Low-quality images derived from hard-copy printouts
  • Newspaper clippings
  • Double-page spread images where the gutter of the book runs through the image
  • Images from personal collections for which the person making the request does not own the copyright

By utilizing these services and accessing the OCAD U Teaching and Learning Collection in ARTstor, requestors agree to the following:

  • The images digitized or licensed by request, permanently become part of the OCAD U Image Library collection (except those already available from the open web with the appropriate terms of use).
  • For digitization requests, print resources must be available to Visual Resources staff over the processing period to support digitization and/or cataloguing activities.
  • Complete identification for requested images must be provided (if this information is not readily available from the accompanying print publication or from labels on analog photographic materials). The general rule for image identification purposes is: who, what, when, where, and how for each image.

Example:
Who: Frank Lloyd Wright
What: Darwin Martin House
When: 1904
Where: Buffalo, New York
How: Brick and mortar

 

How to make a request (download request form)


Online

If no accompanying source materials are required to process the request, send us detailed information outlining your image requirements and deadlines.

Contact: Scott Hillis (Archivist & Records Manager) 416-977-6000 ext. 273 or shillis@ocadu.ca

If source materials are to be digitized, send us the completed request form to and include any accompanying materials.

Contact: Scott Hillis (Archivist & Records Manager) 416-977-6000 ext. 273 or shillis@ocadu.ca

In Person

Visit us in person to discuss your image requirements or submit the completed paper request form along with any accompanying source materials.

Contact: Scott Hillis (Archivist & Records Manager) 416-977-6000 ext. 273 or shillis@ocadu.ca


OCAD U Image Library terms of use

Borrowers of digital images from the OCAD U Teaching and Learning Collection in ARTstor agree to the following terms of use:

  • Images from the OCAD U Image Library will be used for non-commercial, teaching, and research purposes at OCAD U (this includes the password-protected Canvas online course management system).
  • Images from the OCAD U Image Library will not be used for the preparation of any publication, scholarly or otherwise; or for any purpose other than teaching, review, or research.
  • Images from the OCAD U Image Library will not be sold, leased, transferred, sub-licensed, or otherwise distributed, in whole or in part.
  • Users of the OCAD U Image Library agree not to modify, corrupt, or alter any digital image content or add a “digital watermark” or the like.
  • Users also agree to forfeit any digital images obtained from the OCAD U Image Library upon leaving their post at the University.
  • Images from the OCAD U Image Library will be used in accordance with the fair dealing provisions within the Copyright Act.

Please visit Image & Video Collection for more information on image resources.

Video Services

The Library offers a number of services related to facilitating videos screenings in the classroom and acquiring videos for instruction.

We place videos required by faculty for classroom screenings on reserve at the library circulation desk to ensure their availability for students.

Contact: Janice Perrin (Circulation & Visual Resources Technician), 416-977-6000 ext. 254 or jperrin@ocadu.ca

We borrow videos for faculty from other Ontario universities for classroom screenings through a video-sharing agreement called Interfilm (when requested titles are not already held in the OCAD U Library collection). Please see the Interfilm Terms of Use.

Contact: Janice Perrin (Circulation & Visual Resources Technician), 416-977-6000 ext. 254 or jperrin@ocadu.ca

We purchase videos for the Library collection from artists, vendors, or distributors when unavailable via Interfilm. Please see Requesting Video Purchases and Video Purchasing Guidelines.

Contact: Victoria Sigurdson (Head, Visual Resources & Special Collections), 416-977-6000 ext. 344 or vsigurdson@ocadu.ca


Service Timeline

If you are teaching a course requiring frequent video screenings, please contact us as soon as possible with your selected titles. We may require up to 2 weeks notice* to place materials on hold from the Library collection for screening dates. We will attempt to arrange screenings with less notice, but the process may require recalling material already out on loan. We can provide more specific information on turnaround time upon receipt of the request. For purchasing, turnaround time is subject to vendor processing requirements and shipping options.

If a video you require for teaching is not available from the Library collection:

Before purchasing, we will check if the video is available through the Library’s video-sharing agreement with other universities through Interfilm. To book videos/DVDs from Interfilm, generally 4 weeks* notice is required. We attempt to book titles with less notice, but the loan will be subject to the discretion of the lending institution.

Contact: Janice Perrin (Circulation & Visual Resources Technician), 416-977-6000 ext. 254 or jperrin@ocadu.ca

Borrowers of Interfilm materials agree to the following Interfilm Service Agreement

  • Faculty of OCAD U may use the Ontario Universities Interfilm Service for teaching and research purposes while on OCAD U campus.
  • All films are subject to copyright. Interfilm videotapes or DVD’s may not be used for the preparation of any publication, scholarly or otherwise; or for any purpose other than teaching or research.
  • Interfilm videos will not be leased, transferred, sub-licensed or otherwise distributed in whole or in part.
  • Interfilm videos will not be modified, corrupted, or altered in whole or in part.

Requesting Video Purchases

All acquisitions for the OCAD U Library video collection are made by Visual Resources & Special Collections, subject to the availability of funds and the Video Purchasing Guidelines below. In the interest of effective budgetary management, reimbursements are not provided from Visual Resources for video materials purchased otherwise.

Video Purchasing Guidelines

When evaluating video titles for acquisition, the following criteria are considered:

  • Closed-captioning and descriptive video options
  • The availability of the title via Interfilm from another university
  • Whether or not the title has been previewed by the requesting faculty
  • The title's relevance to curriculum in multiple areas of study or the level of general interest the title presents to the OCAD U community
  • Whether or not the title is intended to be used for more than one course or term of study
  • The representation of the title's subject area, genre, or director by titles already held in t held in the OCAD U Library video collection
  • In terms of formats, DVDs must be available in NTSC encoding standard and playable in Region 1 or 0 (VHS titles are no longer viable for purchase)


Video Equipment

The Library provides DVD/players in the Library for use on a first-come-first-served basis.

Equipment for classroom use is booked through AV/IT.

Please visit Image & Video Collection for more information on image resources.

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