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IMAGE COLLECTION POLICY
Image Production
-OCAD University faculty may request the production or purchase of new digital images for instructional purposes, i.e., fair dealing.
-If images are to be digitized, photographed, and cataloged into a database, faculty requesting these images should be certain they will use the images for that specific term. This service is free of charge, provided the requested images are suitable for addition to the Image Collections.
Timelines
-A minimum of 2 weeks notice is required for production of up to 50 images at a time.
Ownership
-It is understood that all images prepared by request permanently become part of OCAD University's Image Collection.
Source Material
-Images selected from OCAD University Library books are preferred since we will need the publication to catalog the images.
-Requestors must verify that requested images are not already in the database before submitting orders.
-The following source materials are not viable for this service:
- Images from personal image collections for which the requestor does not own the copyright
- Low quality images derived from the internet
- Newspaper clippings
- Double-page spread images where the gutter of the book runs through the image
- Images smaller than 3” x 3”
-Entire volumes will not be digitized unless they are in the public domain or they are licensed in a way that allows for reproduction
-Requestors must provide complete identification for requested material if it is not identified in the publication. The general rule for image identification purposes is: who, what, when, where, and how for each image.
Example:
Who: Frank Lloyd Wright
What: Darwin Martin House
When: 1904
Where: Buffalo, New York
How: Brick and mortar
Image Collection Database Copyright Agreement
Borrowers of digital images from the Image Collection must agree to the following (and sign the agreement as part of registering their membership to use the Image Collection):
-Faculty, students and staff of OCAD University and the staff and guests of the AGO may use the digital images for teaching and research purposes while on OCAD University campus.
-Many of the digital images are copyrighted. Digital images in the OCAD U Image Database may not be used for the preparation of any publication, scholarly or otherwise; or for any purpose other than teaching or research.
-All users must agree not to re-sell, lease, transfer, sub-license or otherwise distribute a copy of the images, in whole or in part.
-Users agree not to modify, corrupt, or alter any digital image graphic content or “digital watermark” or the like.
-Users also agree to forfeit any digital images borrowed from Visual Resources upon leaving their post at the Ontario College of Art & Design.
Slide Collections
-Slides from the collection may be signed out by OCAD University faculty and students, Art Gallery of Ontario staff with current AGO I.D. badge, designated users*, or approved outside guests who have paid for membership. (see below).
-An orientation to the collections is required before using them.
-All borrowers of analog slides from the Image Collections must fill out a Slide Sign-Out sheet.
* The OCAD University Image Collection is not available for loan to AGO volunteers unless there has been an e-mail request sent in advance to: Victoria Sigurdson, Head of Visual Resources & Special Collections by an AGO staff member indicating that the volunteer is a designated user. The AGO staff member agrees to be responsible for any materials borrowed by the designated user.
Policies will not remain static and will change as necessary. The policies strive to serve the OCAD University community as a whole and will be thoroughly reviewed as needed
Last Modified:1/24/2012 12:57:32 PM
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