Accessibility

OCAD University (Dorothy H. Hoover) Library is committed to providing equal access to services and collections to all students, faculty and staff of the university. We endeavour to create a fully accessible learning environment for the whole OCADU community.

On September 2, 2014, the OCAD U Library will launch a new service to provide materials from the collection in alternate formats to students registered with the Centre for Students with Disabilities.

The OCAD U Library is committed to providing equal access to services and collections to all students, faculty and staff of the university. Where self-use of library facilities and/or services is difficult or impossible, the Library will make special provisions, in conjunction with the Centre for Students with Disabilities as needed, to permit users with disabilities to:

  • examine sources
  • retrieve materials
  • access services.

Students are strongly encouraged to register with the Centre for Students With Disabilities (CSD) at OCAD U:
416-977-6000, Ext. 339. CSD Location: 2nd Floor 51 McCaul Street. Wheelchair accessible via elevator on south side of 1st floor.

The Library is a member of the Ontario Council of University Libraries (OCUL), which is collaborating with Scholars Portal and the University of Toronto on an Accessible Texts Project to facilitate the provision of accessible content to university library users across Ontario.

Accessible teaching and learning resources

Use Accessible Teaching and Learning Resources Guide to find resources for creating an accessible teaching and learning experience in the classroom.

Update on accessibility plan initiatives

In 2012/13 the OCAD U Library worked with Diversity & Equity and the Centre for Students with Disabilities (CSD) to identify operational costs to provide accessible formats, including staffing, systems, and equipment and to prepare an operational plan with phased implementation. The OCAD U Library reviewed accessible format operational processes and procedures for services provided by the CSD; reviewed and shared good practices at other Ontario postsecondary institutions; and began to draft policies, procedures and a service level agreement for provision of a Library-based alternate format service to be delivered in collaboration with the CSD.

In 2012/13 the OCAD U Inclusive Design Research Centre (IDRC) undertook audits of several library content providers/platforms. The Ontario Council of University Libraries (OCUL) used these audits to make accessibility improvements to Scholars Portal E-Books and E-Journals platforms. The OCAD U Library was invited to join the Accessible Texts Pilot Project. The ACE Pilot Project is a collaboration between the Ontario Council of University Libraries (OCUL) and the University of Toronto, with support from the Government of Ontario as part of the EnAbling Change Program. This program is an initiative of the Accessibility Directorate of Ontario and provides financial support and expertise to organizations to educate an industry or sector across the province on their obligations under the Accessibility for Ontarians with Disabilities Act, 2005 (AODA).

Library materials in alternate formats

As of Tuesday, September 2nd, 2014 OCAD U graduate and undergraduate students registered with the OCAD U Centre for Students with Disabilities (CSD) can request materials from the library collection in alternate formats.

Contact: Robert Fabbro, Library Accessibility Services Coodinator/Reference & Access Services Librarian rfabbro@ocadu.ca or 416-977-6000 x343.

**To request assigned course readings and/or textbooks in alternate formats, please contact the CSD**

The OCAD U Library alternate formats service will:

  • Order alternative formats of items in the library collection from publishers and/or repositories upon request
  • Transcribe and/or digitize requested materials from the library collection that are otherwise unavailable in alternate formats from external suppliers upon request
  • Contact students by email when their requests are ready for pick up (the turnaround time for filling requests can be up to two weeks depending on overall volume of requests)

Students submitting requests for alternate format materials are responsible for:

  • Registering with the OCAD U Centre for Students with Disabilities and discussing this accommodation with a CSD advisor before they start using the service
  • Assigning a priority level to requests when either requesting multiple items or when they have other requests already in queue for processing (high volume scanning may need to be scheduled over time in order to provide equitable provision of service to all students)
  • Providing a USB key to pick up alternate format files from the Library Accessibility Service Coordinator
  • Returning borrowed library materials promptly as required
  • Following copyright restrictions on alternate format materials provided by this service including:
    • Ensuring that materials obtained through this service will not be shared with others and that requested the materials are used for their personal education, research, and/or study only
    • Agreeing not to sell, or redistribute materials obtained through this service; such acts may result in legal action
    • Deleting alternate format files once they are no longer needed for their personal research or study

Archives, rare books, and special collections are exempt from the AODA requirements of the IASR. The library will attempt to create or source a version in the preferred alternate format upon request, or work with you and the CSD to identify other options for accessing these materials. The time required to complete requests for rare or special materials may exceed the standard turnaround time as the age and/or origin of these materials can limit external sourcing while preservation issues can prohibit physical processing into digital formats.