FREQUENTLY ASKED QUESTIONS


I plan to present at a conference. Is there funding for this?

Full-time graduate students in their first five terms of study are eligible to apply for travel and conference funding. This is limited to a maximum of $500.00 per student, per year.

To apply: submit an Application for Conference and Travel Funding to your Graduate Program Coordinator 60 days prior to the conference date. If your request is approved, you will be required to submit an Expense Reimbursement Form with all original receipts, upon your return.

Can I take an undergraduate course?

You can apply to take an undergraduate course by submitting the Request to Enroll in an Undergraduate Course as an Elective Form to your Graduate Program Coordinator. This must be approved by your Graduate Program Director.

Is it possible to audit a course?

Yes. You can make a request to audit a course by completing the Request for Permission to Audit Form, obtaining the required signatures, and submitting this document to your Graduate Program Coordinator.

I would like to do an Independent Study course. Where do I start?

Fill out the Graduate Independent Study Application Form and submit this to your Graduate Program Coordinator, complete with your proposal. This must be approved by your Graduate Program Director.

How do I complete an internship for credit at OCAD U?

Complete the following forms and submit these to your Graduate Program Coordinator:

You may wish to provide the assessment forms to your sponsor prior to your internship start date. They will be asked to provide an assessment of your work at the internship mid-point, and again at the end of the term.

How do I complete a residency?

Fill out the Residency Application and deliver this to your Graduate Program Coordinator. This must be approved by your Graduate Program Director. An email will then be sent to you, confirming the dates and terms of your residency.

I am a full-time student, but I would like to study part-time. Can I change my status?

You can apply to change your student status by submitting the Change of Status Form to your Graduate Program Coordinator. You will need the approval of your Graduate Program Director, and Dean. 

How do I withdraw from my studies?

(Before you complete the following steps, contact your Graduate Program Coordinator and Graduate Program Director regarding your desire to withdraw. Often, students planning to withdraw just need further clarification about the options available.)

Fill out the Withdrawal Form and submit this to your Graduate Program Coordinator. You will receive email confirmation that your Withdrawal paperwork has been processed by the Registrar. A formal letter will follow.

I need to take a leave of absence.

Submit the completed Leave of Absence (LOA) Form to your Graduate Program Coordinator 30 days before the start of the term for which the request is being made. (You may not apply for an LOA in order to reduce tuition fees. If you have unsatisfactory or incomplete grades, you may not be eligible for an LOA.)

If approved, you will receive a letter detailing the terms of your leave, and the date upon which you will be required to notify the office of your reinstatement. Part B of the LOA form is due to the Office of Graduate Studies 30 days prior to your return.

I’m going to be a parent and I plan to take a leave of absence.

Parental leave may be taken by an enrolled graduate student at the time of pregnancy, birth or adoption, and/or to provide full-time care during the child’s first year. Parental leave must be completed within twelve months of the date of birth or custody, and can be taken for a maximum of three semesters.

Complete the Parental Leave of Absence (PLOA) Form and submit this to your Graduate Program Coordinator. A formal letter will follow detailing the terms of your leave, and the date upon which you will be required to notify the office of your reinstatement.

In order to return to regular status in your program, you must submit Part B of the PLOA form to the Office of Graduate Studies 60 days before the planned date of return to your program of study.

I need a coursework extension. What do I do?

Complete an Application for Extension to Complete Coursework Form for every course that you are seeking an extension for, and obtain the required approvals. Submit the completed form to your Graduate Program Coordinator.

How do I appeal a grade that I have received?

Visit the Registrar’s Office in person, or email them at Regservices@ocadu.ca, and follow their instructions for appeal.