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FACILITIES RENTAL

facilities_rental1Room Booking Information
If you're interested in hosting a meeting, workshop or special event, OCAD University may be the space for you. Our facilities may be reserved for use as a place of assembly for educational, charitable, cultural and similar gatherings or pursuits by organizations outside of the university.

Reservations and Confirmation
Campus Services & Security is the central location for the scheduling of all rental facilities for meetings, conferences, workshops and special events. All reservations for facilities must be submitted in writing at least 14 days prior to the event date. A 25% non-refundable deposit is required to confirm all bookings, along with a $300 refundable damage deposit.

Full payment must be received 5 days prior to the event. Full charges will be levied for use of reserved accommodations unless cancellation is received in writing at least 72 hours before the event.

Rental Areas

The University has several meeting rooms, classrooms, two large lecture spaces, kitchenette and a general gathering area that can be reserved for workshops and special events. Classrooms and meetings rooms are “smart” rooms; rooms equipped with audio capabilities, data projection and VCR/DVD projection.

Room Rates and Capacities

 

Space

Room #

Daily Rate

Square Metre

Capacity

Auditorium

190

$ 1500

364

327

Central Hall

230

$ 750

180

180

Great Hall

271

$ 1500

227

300

Lambert Lounge

187

$ 300

81

40

Lambert Lounge Kitchenette

187A

$ 300

NA

NA

Nienkamper Meeting Room

284

$350

91

50

Nienkamper meeting Room Kitchenette

285

$ 200

NA

NA

Sun Life Financial Meeting Room

627

$250

31

10

Classrooms

 


$ 250

63 -101

30

Lecture Rooms

 


$ 400

76 - 119

65

Butterfield Park

 


$ 750

 


1000


Booking Space for an Event

When you contact us to book space for your conference, meeting or workshop, we will require the following information.

  1. Your name, the name of Organization and the contact Information?
  2. How you plan on using the university space (the nature of your event)?
  3. The dates and times of your event?
    • The use of premises is available only during scheduled operational hours. Application for an extension of these hours can be arranged in advance however an open/close fees will apply
  1. Number of guests attending your event?
    • Operational support for room setups and cleaning is required for bookings of more than 25 attendees.
  1. Is alcohol being served at the event?
    • Alcohol Permits (Special Occasion Permits), Security and Smart Serve trained staff are all required at all alcohol events.

 Event Security Coverage

  1. Is AV or IT equipment and technical support required?

Information and application forms on room bookings can be obtained by calling the Campus Operations Clerk at 416-977-6000, Ext. 614 or via email at roombooking@ocad.ca.


HEADLINES

Ontario College of Art & Design 100 McCaul Street Toronto, Ontario M5T 1W1 Canada Tel. 416.977.6000 Fax. 416.977.6000 © OCAD 2007