The OCAD University campus will remain open and in full operation during regular hours, weather permitting. Poor weather conditions may sometimes make it difficult for employees and students to travel to work/school, but they are expected to make arrangements which will enable them to arrive as soon as possible. However, under severe weather conditions, a decision may be made to restrict operations or to close the university altogether.
The decision to close the university, or to curtail certain activities, will not be made lightly. Some services and facilities may be closed only under the most extreme circumstances, and others must be maintained regardless of the weather. Only when the situation is extreme will the President, or designate, make a decision to close the university.
Closure Prior to Start of the Workday
If possible, the President, or designate, will make the decision by 7:00am, to cancel or curtail classes and/or administrative services, and will communicate this decision to the Director, Campus Services & Security.
The Director, Campus Services & Security will make immediate arrangements for security of the campus, and will also arrange for an announcement concerning the status of class schedules and administrative services on the university’s voice messaging system, website, and the following designated media stations:
- CFRB, 1010 AM
- 680 News, 680 AM
- CBC Radio One, 99.1 FM
- CHUM, 1050 AM
- CHUM FM, 104.5 FM
- CBC Toronto (Bell satellite 210 / HD1050; Channel 20; Cable 6 / HD514)
- CityTV Toronto (Bell satellite 214 / HD1053; Channel 57; Cable 7 / HD519)
- CTV Toronto (Bell satellite 212 / HD1051; Channel 9; Cable 8 / HD518)
- CP24 (Bell satellite 503 / HD1566; Cable 24)
- Global Toronto (Bell satellite 211 / HD1052; Channel 41; Cable 3 / HD 517)
During inclement weather, OCAD U students, faculty and staff are responsible for informing themselves about possible closure of the university, or curtailment of activities, by tuning into one of the designated radio and television stations listed above, calling the university’s main telephone number (416-977-6000) to listen for an announcement, and/or checking the university’s website (www.ocadu.ca) and social feeds (OCAD U on Facebook; or @OCAD on Twitter).
In the event of a complete closure due to inclement weather, employees will be granted time off without loss of pay. However, if no announcement is broadcast via designated radio and television stations and the university’s voice messaging system and website, faculty and staff are expected to make best efforts to report for regularly scheduled duties. Should they be unable to do so, they are expected to contact their immediate supervisor as soon as possible to advise of their anticipated absence or delay. In such cases, employees will normally be provided the opportunity to select from the choices listed below to cover missed time:
- using annual vacation or personal business leave days (if absence is a minimum of onehalf day or a whole day);
- making up the time;
- using lieu time (when applicable); or,
- taking leave without pay.
In the event of a complete closure, classes will not be held and any assignment deadlines occurring on that day will be extended to the following academic day at the same time.
Closure After the Workday has Commenced
In the event that the President, or designate, chooses to close the university once the working day has already begun, an internal announcement will be made and the Vice-President, Finance & Administration and Vice-President Academic will, in turn, instruct their respective Managers/Deans to inform staff/faculty of the closure, as well as anyone external to the university who is expected to attend campus events that day.
As above, the Director, Campus Services & Security will make immediate arrangements for security of the campus, and will arrange for announcements concerning the status of class schedules and administrative services on the university’s voice messaging system, website, and designated media stations.
During inclement weather, employees who are scheduled to arrive for work during the afternoon and evening, and students who are scheduled to arrive for afternoon or evening classes, are expected to inform themselves about possible closure of the university, or curtailment of activities, as outlined above.