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20121003 Strategic Plan

GUARD REQUEST


Security is required for any events, construction or building access scheduled outside of OCAD University's hours of operation and for all events at which alcohol will be served or sold. All guard requests must be submitted 48 hours prior to deployment

Please, take the following into consideration:

  • A Special Occasion Permit (SOP) must be obtained for any event on the OCAD U Campus at which alcohol will be served or sold. The individual listed on the SOP must be present for the duration of the event and must not consume any alcohol. The SOP application form is available from the LCBO.
  • Alcohol is only permitted on Campus with a valid SOP and must be removed immediately after the event.
  • Alcohol is only permitted on Campus if it is listed on a valid SOP.
  • Food must be served at all SOP events.
  • Alcohol may only be served by Smart Serve certified personnel in possession of their Smart Serve card. (The number of Smart Serve certified personnel required for your event depends on the number of guests attending. Please, consult OCAD U's Event & Beverage Policy
  • Security Personnel are required for all SOP events. Please, consult OCAD U's Event & Beverage Policy for a detailed breakdown of specific security requirements for your event.

Charges

Additional security coverage will be charged at a rate of $25 per hour for each guard with a minimum four hours per guard. A Campus Security Coordinator will be in contact with you to finalize this request within two business days.

Required coverage

The following list details additional coverage required for events at OCAD University.

Location

Anticipated # of Guests

Security Staff No Alcohol

Security Staff With Alcohol

Great Hall (Rm 270)

0-149

2

3

Great Hall (Rm 270)

150+

3

4

Auditorium (Rm 190)

0-149

1

2

Auditorium (Rm 190)

150+

2

3

Lambert Lounge (Rm 187)

0-80

0

1

Onsite [at] OCAD U

0-50

0

2

OCAD U Student Gallery

0-50

0

1

Graduate Student Gallery

0-80

0

1

For spaces not listed above, please contact Louis Toromoreno, Manager, Campus Security, 416-977-6000 ext. 622 or ltoromoreno@ocad.ca

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Type of Coverage:
Number of Guards:
Event Name:
Event Location:
Number of people attending:
Will anyone under the age of 19 be attending.
Event Start Date and Time:
Pick date
:
Event End Date and Time:
Pick date
:
Event Organizer:
Department:
Telephone/Extension:
Email:
 
Approved by (Manager):
Manager's Telephone/Extension:
Manager's Email:
 
Account Code:
Additional Comments:
If alcohol is being served:
I will obtain a Special Occasion Permit from the LCBO.
YesNoNot Applicable
I understand that the person responsible for the event (as designated on the SOP) must be present at the entire event.
YesNoNot Applicable
I understand that only approved alcohol (as designated on the SOP) is authorized to be on campus. Alcohol must not be on campus no more than 1 hour prior to the event start time and must be removed immediately after the event (including empty bottles). Unless authorized by Campus Security.
YesNoNot Applicable
I understand that the event organizer is responsible for requesting guard coverage with Campus Security.
YesNoNot Applicable
I understand that the event organizer is responsible for hiring Smart Serve certified bartenders.
YesNoNot Applicable
 

By submitting this Guard Request, I acknowledge acceptance of the above Terms of Agreement and Charges.


Ontario College of Art & Design 100 McCaul Street Toronto, Ontario M5T 1W1 Canada Tel. 416.977.6000 Fax. 416.977.6000 © OCAD 2007